Category Archives: Education

Education, Illinois, QuickBooks Software, Software, Tips

Chicago Jan 2020 Business Education Workshops

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Each month the City of Chicago offers twice-weekly (Wed & Fri) FREE business education workshops presented by experts in private practice as well as representatives from various city departments. There are quite a few good ones this month — see the list below — and they’re all offered at City Hall (right downtown and near public transit). To register for any of them, email BACPoutreach@cityofchicago.org or call 312.744.2086.

City Inspections – Ask Questions, Get Answers
Wed, January 8, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805

Presented by the City of Chicago

To operate a successful business in Chicago you need to know what it takes to maintain compliance. Officials from several City departments will provide insight on how to operate safely, stay compliant, help prepare for inspections and highlight the do’s and don’ts of operating a business.

Business Licensing 101
Fri, January 10, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle St. – 11th Floor, Room 1103

Presented by the City of Chicago Departmentof Business Affairs and Consumer Protection (BACP)   

Attendees will learn the 3 steps to obtain a business license and access free business resources to start or expand their business. 

Accounting in Quickbooks
Wed, January 15, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St – 8th Floor, Room 805

Presented by Trak Patel, ARCC Consulting

Learn how to keep your financial record-keeping books using QuickBooks. We will identify the differences between QuickBooks Online vs. QuickBooks Desktop and list the important features and benefits.

Credit and Your Business
Fri, January 17, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103

Presented by AnnetteVega, CIBC Bank

This workshop will help the attendees understand the importance of credit,calculating their global cash flow, collateral and capitalization.

How To Really Start Your Own Business
Wed, January 22, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805

Presented by Score Chicago

Do you have what it takes to start and run a successful business? If so, what first steps should you take? This workshop will help you assess your prospects, give you the initial direction you need, and inspire you to move forward to realize your dream.  Workshop topics include myths, business opportunities, assessing your journey, organization, insurance, regulations, funding and cash management, business and marketing plan.

Facebook and Instagram Posts: Take Your Posts to the Next Level
Fri, January 24, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103

Presented by Francisco Ramirez, Chimbly Consultants, LLC

Have you been posting for some time, but struggling to reach or engage your audience? Are you confused by how the algorithms decide whether or not to show your posts? Participants of this workshop will examine Facebook and Instagram posts and compare what makes a post rise to the top and what knocks a post off news feeds. Participants will leave with tools to take their posts to the next level.

Resources for Women Entrepreneurs, by Women Entrepreneurs
Wed, January 29, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805

Presented by the Women’s Business Development Center (WBDC) and Bossy Chicago

Are you a business owner tired of trying to search through all the resources that might benefit your business growth? There’s a lot of support out there for women-owned businesses, but it can be hard to find the right resources and community for your business. Join Bossy Chicago and the Women’s Business Development Center as they discuss the vast ecosystem of support services for women entrepreneurs. Participants will leave with a plan of action to start and grow their women-owned business.   

To register for a workshop, email BACPoutreach@cityofchicago.org or call 312.744.2086.

Also, in case you weren’t aware, BACP offers a Business Start-Up Certificate Program, designed to give business owners the essential elements in starting and growing a business. Attend nine workshops at BACP and learn the essentials of business planning, financing, marketing, legal issues, technology and more. Complete the program workshops within six months and earn your certificate, as well as get free advice on your business plan. You can register for the Business Start-Up Certificate Program at any BACP workshop. Learn about the full set of BACP offerings here.

And visit their Business Video Library here.

Source: City of Chicago :: Business Education Workshop Calendar

Education, Illinois, Tips

Happy Holidays – Santa To Collect Sales Tax?

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Happy Holidays! I’ve been meaning to write a comprehensive post about the changes in state sales taxes since the June 2018 Supreme Court “Wayfair” decision — which as many of you know, overruled the physical presence rule.

“While having a physical presence in a state still establishes a sales tax collection obligation, physical presence is no longer requisite.” As a result, states won the right to tax remote sales.

As Accounting Web notes:

In the year and a half since the decision, 43 of the 45 states with a general sales tax (plus Washington, D.C.) have adopted economic nexus: They now require sellers with no physical presence but a certain amount of sales and/or transactions in the state to register with the tax department and collect and remit sales tax.

In the spirit of the holidays, Accounting Web reports that the City of North Pole, Alaska, is considering joining a local municipal league to tax online sales.

The Alaska Intergovernmental Remote Seller Sales Tax Agreement will “implement single-level, statewide administration of remote sales tax collection and remittance.” It will be overseen by the newly formed Alaska Remote Seller Sales Tax Commission.

During the December 2, 2019, North Pole City Council meeting, North Pole Mayor Mike Welch said “an online sales tax is something we have to do.”

Sorry for the extra administrative burden, Santa! If it’s anything like Illinois sales taxes, my guess is that it’s tougher than squeezing down a chimney — but seeing as you’ve mastered that challenge, I bet you’re up to this as well. Just make sure to consult with a small business tax professional first.

Source: Santa and Sales Tax: News from the North Pole | AccountingWEB

Education, IRS, QuickBooks Software, Tips

CPA Practice Advisor to Host Free Online CPE Conference for CPAs & Tax Pros: Dec. 12, 2019

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For CPAs and other Tax Professionals: please join CPA Practice Advisor on Thursday December 12, from 9 am to 7 pm EST, at www.ensuringsuccess.com —  its annual free live-streaming conference — to earn up to 10 hours of continuing professional education at no cost.

This free online conference is recognized by the AICPA, and NASBA for CPE credit, and certain sessions also qualify for IRS CE credit. The first session starts at 9 am EST, with sessions starting each hour, on the hour, until 7 pm.

Check out the full session list here — https://www.ensuringsuccess.com/2019-sessions — there are courses on marketing, payroll, sales taxes, tax planning, HR, tech advisory, auditing, accounting trends, financial planning and more.

Source: CPA Practice Advisor to Host Free Online CPE Conference for CPAs & Tax Pros: Dec. 12, 2019

Education, Illinois, Tips

City of Chicago December 2019 Business Education Workshops

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Each month the City of Chicago offers twice-weekly (Wed & Fri) FREE business education workshops presented by experts in private practice as well as representatives from various city departments. There are quite a few good ones this month — see the list below — and they’re all offered at City Hall (right downtown and near public transit). To register for any of them, email BACPoutreach@cityofchicago.org or call 312.744.2086.

City Inspections – Ask Questions, Get Answers
Wed, December 4, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805
Presented by the City of Chicago
To operate a successful business in Chicago you need to know what it takes to maintain compliance. Officials from several City departments will provide insight on how to operate safely, stay compliant, help prepare for inspections and highlight the do’s and don’ts of operating a business.

Starting a Business In Illinois
Fri, December 6, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103

Presented by LemaKhorshid, Fuksa Khorshid, LLC

Running a small business takes a lot of work. Often, a handful of employees fill a variety of roles, meaning that everyone has to bring serious hard work, dedication, self-motivation, and multitasking skills to the table. Amid all this, it can be easy to forget about the legal aspects of running a business.  However, attending to these matters sooner rather than later is likely to save you time, stress, and expense in the long run.  Join us in this workshop to learn our top 10 legal tips for small business success.

Level Up
Wed, December 11, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St – 11th Floor, Room 1103

Moderated by Kenya Merritt, Chicago Chief Small Business Officer

In this workshop, our panelists will share tips on how to take your business to the next level. Our presenters will share their personal experience and offer advice on how to properly scale and grow your business.

Construction Project Management
Fri, December 13, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103

Presented by City of Chicago Department of Business Affairs & Consumer Protection (BACP) and the Department of Planning and Development (DPD) – NOF
Working with design and construction pros to make your business dream a reality takes smart planning and organization.  Learn the best practices for establishing your schedule and budget, hiring the right professionals and dealing with unforeseen challenges to ensure your project is completed on-time and on-budget.

A Legal Update on Policies and Procedures in the Employment Law Landscape
Wed, December 18, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805

Presented by Charles Krugel, a Management Side Labor, Employment and Human Resource Attorney
A roundtable discussion of all of the changes that have gone into effect this year, and that will probably be in effect next year, including the minimum wage, paid time off,fair work week, overtime wage exemptions, asking job candidates about salary/wage history & sexual harassment training.

Everything You Need To Know About Business Insurance
Fri, December 20, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103

Presented by Sandra Cavoto Insurance Agency

In this session, attendees will learn the coverages needed for their business.We’ll discuss the right questions to ask your insurance professional and how to protect yourself and your business against lawsuits.

No Workshop Due to Holiday
2019-12-25

No Workshop Due to Holiday
2019-12-27

To register for a workshop, email BACPoutreach@cityofchicago.org or call 312.744.2086.

Also, in case you weren’t aware, BACP offers a Business Start-Up Certificate Program, designed to give business owners the essential elements in starting and growing a business. Attend nine workshops at BACP and learn the essentials of business planning, financing, marketing, legal issues, technology and more. Complete the program workshops within six months and earn your certificate, as well as get free advice on your business plan. You can register for the Business Start-Up Certificate Program at any BACP workshop. Learn about the full set of BACP offerings here.

And visit their Business Video Library here.

Source: City of Chicago :: Business Education Workshop Calendar

Education, Illinois, Tips

City of Chicago November 2019 Business Education Workshops

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Each month the City of Chicago offers twice-weekly (Wed & Fri) FREE business education workshops presented by experts in private practice as well as representatives from various city departments. There are quite a few good ones this month — see the list below — and they’re all offered at City Hall (right downtown and near public transit). To register for any of them, email BACPoutreach@cityofchicago.org or call 312.744.2086.

Designing Products and Services
Fri, November 1, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle St. – 11th Floor, Room 1103
Presented by Kevin Smith, TEP Corporation
Have you ever wanted to start a business, but don’t know where to start? This workshop is designed to help entrepreneurs craft out their business, which will position their company for the next steps of launching a business. During this interactive workshop, participants will identify what business to start and products and services to compare to their competition in their respective industries. The outcome of this workshop will equip each participant with ways to discovering their unique value proposition and SWOT analysis.

Small Business Center on the Road
Sat, November 2
Malcolm X College, 1900 W Jackson Blvd, Chicago, IL 60612
The Small Business Center on the Road Expo is free and open to the public. It provides new and existing entrepreneurs resources to start or grow their business here in Chicago.
For more information and to register go to
www.chismallbizexpo.com 

City Inspections – Ask Questions, Get Answers
Wed, November 6, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805
Presented by the City of Chicago
To operate a successful business in Chicago you need to know what it takes to maintain compliance. Officials from several City departments will provide insight on how to operate safely, stay compliant, help prepare for inspections and highlight the do’s and don’ts of operating a business.

Master Plan Workshop
Fri, November 8, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103
Presented by Vincent Williams, Director of Illinois SBDC at YWCA Metropolitan Chicago & Vice President of Economic Empowerment
In this workshop you will learn ways to navigate and create your Master Business Plan.

Contracts 101 and Negotiation Tips
Wed, November 13, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St – 8th Floor, Room 805
Presented by Lauren Cichowski of 3BL, Law LLC
You were always told read everything before you sign it. But what are you supposed to be looking for? Learn about what makes a contract, how to spot red flags, and important terms every contract should have. Sometimes it takes some negotiation to get the best deal for your business. Pick up some tips on how to prepare for and tackle contract negotiations before, during, and after you get to the table.

Digital Mindset for Growth 101
Fri, November 15, 9:30 AM – 11:30 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103
Presented by Google Digital Coaches with JinJa Birkenbeuel
Learn how to change your mindset from analog to digital by translating your entrepreneurial dreams into online action for your brand and your business. We will give guidance on how to create goal-based strategies for your business that will help it become more “discoverable” and recognized online so you can connect with customers. We will touch on creative branding, social media, YouTube and content strategies. Come ready with your mobile phone to work and learn!

How to Open a Concession at O’Hare or Midway Airport
Wed, November 20, 3:00 PM – 4:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805
Presented by the Chicago Department of Aviation – Concessions Department
Are you interested in operating a restaurant or shop at O’Hare or Midway International Airport, but don’t know where to begin? Come and learn about the Request for Proposals (RFP) process, how to operate a business at the airport, and a summary of the Airport Concessions Disadvantaged Business Enterprise (ACDBE) program.

Get Capital for Your Small Business with Kiva and Accion
Fri, November 22, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle St. – 11th Floor, Room 1103
Presented by Accion & Kiva
Hear from Kiva, a nonprofit that provides 0% interest loans of up to $10,000 to small business owners and entrepreneurs, and from Accion, a small business lender with loan ranges of up to $100,000 for small and existing businesses.

No Workshop Due to Holiday
Wed, November 27

No Workshop Due To Holiday
Fri, November 29

To register for a workshop, email BACPoutreach@cityofchicago.org or call 312.744.2086.

Also, in case you weren’t aware, BACP offers a Business Start-Up Certificate Program, designed to give business owners the essential elements in starting and growing a business. Attend nine workshops at BACP and learn the essentials of business planning, financing, marketing, legal issues, technology and more. Complete the program workshops within six months and earn your certificate, as well as get free advice on your business plan. You can register for the Business Start-Up Certificate Program at any BACP workshop. Learn about the full set of BACP offerings here.

And visit their Business Video Library here.

Source: City of Chicago :: Business Education Workshop Calendar

Education, IRS, Tips

When An S-Corp Can’t Afford to Pay Reasonable Compensation

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Reasonable Compensation is defined by the IRS as: “The value that would ordinarily be paid for like services by like enterprises under like circumstances.” or the hypothetical “Replacement Cost” of the shareholder-employee.

Reasonable Compensation is derived from the value of the services provided, not the profit or loss of the business. While Reasonable Compensation has nothing to do with Profit and Loss, it does relate to Distributions. Why? Because the IRS guidelines for Reasonable Compensation state: The amount of reasonable compensation will never exceed the amounts received by the shareholder either directly or indirectly. It does not mention profit or loss at all but instead talks about ‘amounts received’ by the shareholder. It does not matter if the company is making or losing money; what matters is whether or not the S Corp owner is taking money (e.g. a distribution or other items of value) out of the S Corp.

Depending on the company’s financial condition and business strategy, a shareholder-employee may be able to take Reasonable Compensation plus a distribution, just Reasonable Compensation, or neither. What the shareholder-employee can’t do take a distribution instead of Reasonable Compensation.

This excerpts above create by far the most succinct explanation I’ve seen so far of how reasonable compensation is supposed to work. The original blog post goes on to offer a bunch of excellent example scenarios to help illustrate the concept.

I subscribe to RCReports.com (the author of the blog and these excerpts) and advise my S-Corp clients to do a reasonable compensation interview with me (using the RC Reports tools) at least every three years; though preferably every-other year. And if their circumstances change significantly — hiring staff or investing in equipment, especially if it allows them to cut back on their own hours — then we do a re-evaluation mid-year. As the blog also points out:

Anything that compensates the S Corp owner can be re-characterized as wages, including personal expenses paid by the S Corp or loans to the S Corp owner. At the end of the day a distribution of any kind triggers the requirement to pay Reasonable Compensation for services provided. Best practice is to know what the value of those services are and pay that amount in Reasonable Compensation before taking a post-wages distribution of any kind.

With the new Sec 199A Qualified Business Income Deduction, the issue of reasonable compensation is bigger and more important than it’s ever been before — make sure you (or your clients) have a credible basis for this amount, and for goodness sake, please don’t take distributions until you’re sure you can pay out the full annual amount of salary or wages due to you.

RC Reports is offering an upcoming free continuing education class on Reasonable Compensation for S-Corp Shareholder-Employees that I encourage all tax professionals and S-Corp owners to attend.

For the record — I receive no discounts or commissions for their service; I’m simply promoting it because I love their continuing education, blog posts and products.

Source: What if an S Corp Owner can’t afford to pay Reasonable Compensation? – RCReports

Education, Illinois, Site News, Tips

City of Chicago October 2019 Business Education Workshops

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Each month the City of Chicago offers twice-weekly (Wed & Fri) FREE business education workshops presented by experts in private practice as well as representatives from various city departments. There are quite a few good ones this month — see the list below — and they’re all offered at City Hall (right downtown and near public transit). To register for any of them, email BACPoutreach@cityofchicago.org or call 312.744.2086.

City Inspections – Ask Questions, Get Answers
Wed, October 2, 1:00 PM – 2:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805
Presented by the City of Chicago
To operate a successful business in Chicago you need to know what it takes to maintain compliance. Officials from several City departments will provide insight on how to operate safely, stay compliant, help prepare for inspections and highlight the do’s and don’ts of operating a business.

The Nuts and Bolts of Small Business Funding
Fri, October 4, 9:30 AM – 11:00 AM
City Hall, 121 N. LaSalle St. – Room 1103
Presented by Hannah Fernandez, ROI Business Funding
Access to capital continues to be a pressing challenge among small business owners. In this workshop, you will have a better understanding of the spectrum of funding options that exist for small businesses in the “missing middle” gap, where the capital amount the business owner is looking for is too small for a traditional bank or too big for a microfinance institution or nonprofit lender (typically between $50K-$2MM). You will learn how to identify which funding option(s) is most appropriate for your business and know what it takes to become fundable.

Negotiation Skills Workshop
Wed, October 9, 1:00 PM – 2:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805
Presented by Awatif Yahya, Founder, Awe Horizons LLC
Think about the last time you bought a car, negotiated your pay, agreed with a customer on a price, or got consensus with your kids on where to dine. How did it go? Were you happy with the outcome? Did you get what you wanted? There is science behind a good negotiation. It is a skill that can be learned and mastered over time. The aim of this workshop is to develop and enhance your negotiation skills, be it in a business environment or a personal setting, to get to a win-win situation. This workshop will address what makes up a good negotiator, cover negotiation myths and mistakes, negotiation satisfies and dig into 5 negotiation tactics. We will close with practicing tips to help you master your negotiations.

Lending Tools for Small Businesses in Growth Mode
Fri, October 11, 7:30 AM – 9:00 AM
City Hall, 121 N. LaSalle Street – 11th Floor, Room 1103
Presented by Jake Stern, SVP & Director of Economic Development at SomerCor
Interested in taking the next step to expand your business? Learn about powerful lending tools that meet the capital needs of existing businesses in growth mode. Topics include SBA 504 loans, Small Business Improve Fund (SBIF) grants and Neighborhood Opportunity Fund (NOF) grants.

Forming Your Business: Choosing a Legal Entity
Wed, October 16, 1:00 PM – 2:30 PM
City Hall, 121 N. LaSalle St – 8th Floor, Room 805
Presented by Agostino Filippone, Partner, Chokshi Filippone Law, LLC
Whether LLC, Corp, or another legal entity, when starting a business, organizing your company the right way can significantly limit risk. Agostino Filippone, a Partner at Chokshi Filippone Law, LLC, will present on entity options, as well as provide information and material to help you navigate around common pitfalls faced by business-owners.

How to Use Networking to Build Your Business
Fri, October 18, 7:30 AM – 9:00 AM
City Hall, 121 N. LaSalle St. – 11th Floor, Room 1103
Presented by Anna Maria Viti-Welch, The Viti Companies
Anna Maria will discuss different ways to network, as well as how to begin networking, where to find the best networking opportunities for your business and how to make the most of your networking efforts.

How to Write a Business Plan – What you need to know!
Wed, October 23, 1:00 PM – 2:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805
Presented by Donna R. Rockin, Managing Partner at Rockin Enterprises, Inc.
Learn how to create a comprehensive business plan. It’s easier than you think when you understand all the components that get included. You’ll receive a complete list of what to include to demystify the process. Writing a solid business plan is your roadmap to business success.

Identifying Your Optimal Marketing Tactics
Fri, October 25, 7:30 AM – 9:00 AM
City Hall, 121 N. LaSalle St. – 11th Floor, Room 1103
Presented by Rainier de Ocampo, MBA (Adjunct Marketing Professor at UCLA Extension and Cal State University, Los Angeles)
There are many digital channels and marketing tactics to choose from that it can be overwhelming and difficult to know which ones will work best for your business or brand. This session will unpack and help integrate the following marketing tactics: Social media; Email marketing; Digital advertising; PR & media outreach; Blog content; And more!

Fighting Cybercrime and Meeting Your Cyber Security Challenges in 5 Steps
Wed, October 30, 1:00 PM – 2:30 PM
City Hall, 121 N. LaSalle St. – 8th Floor, Room 805
Presented by the Better Business Bureau (BBB)
Cyber crime targeting businesses is on- going and continues to be a major concern. Learn how five steps can build awareness and an action plan to deter cyber criminals and help avoid the problems that could destroy a business. This presentation uses the latest information about hackers and data breaches to educate businesses how to protect themselves. Better Business Bureau teamed with National Cyber Security Alliance and National Institute for Science & Technology, along with local cyber security experts to create a scale-able program that any size company can use to create an individualized cyber security program. This workshop is in recognition of National Cyber Security Awareness Month.

To register for a workshop, email BACPoutreach@cityofchicago.org or call 312.744.2086.

Also, in case you weren’t aware, BACP offers a Business Start-Up Certificate Program, designed to give business owners the essential elements in starting and growing a business. Attend nine workshops at BACP and learn the essentials of business planning, financing, marketing, legal issues, technology and more. Complete the program workshops within six months and earn your certificate, as well as get free advice on your business plan. You can register for the Business Start-Up Certificate Program at any BACP workshop. Learn about the full set of BACP offerings here.

And visit their Business Video Library here.

Source: City of Chicago :: Business Education Workshop Calendar

Education, IRS

IRS Finalizes Safe Harbor to Allow Rental Real Estate to Qualify as a Business for QBI

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From the IRS e-News for Tax Professionals Issue 2019-35, dated September 27, 2019:

The IRS this week issued Revenue Procedure 2019-38, which establishes a safe harbor allowing certain interests in rental real estate, including interests in mixed-use property, to be treated as a trade or business for purposes of the qualified business income deduction under section 199A of the Internal Revenue Code.

The safe harbor is available for individuals who claim the section 199A deduction with respect to a “rental real estate enterprise.” To review the qualification requirements, visit IRS.gov/taxreform.

Note: there is still much argument out there over whether the safe harbor is intended to be seen as a definition of a rental real estate trade or business, or simply a minimum requirement in order to avoid having to prove whether or not an activity qualifies under section 162. Safe harbors sometimes get used in the code more like a definition — and sometimes they are seen as… well, as more of a safe harbor.

Some educators are taking the stance that even if a real estate rental regularly has losses, if they otherwise qualify under section 162 as a trade or business, they must include these losses as 199A regardless of meeting the safe harbor. Of course, this could negatively affect their clients. Other educators are taking the stance that these small rental real estate clients who regularly have losses and have no incentive to qualify under 199A can avoid it precisely because they do not meet the safe harbor (as if the safe harbor were a definition of a trade or business). Only time and the courts will tell whose interpretation will prevail.

Education, Site News

The Poetry Of Numbers

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One of my favorite clients is an artist who runs a neighborhood cafe — coincidentally, also my favorite cafe in Chicago. She recently came into the role of CFO, and we’ve been crunching some numbers together, looking at trends. After a lengthy evening of meeting, training, analysis and instruction (keep in mind she’d already worked an entire shift at the cafe; I’m frequently amazed at my clients’ commitment to what they’ve built) she then went off to do some investigation and problem-solving of her own. After a couple of astute and insightful questions from her the following day, via email, I happened to see the amazing post above on instagram.

I often laugh about how in my line of work, consulting with small business owners, I’m either friends with the client first, or we become friends through working together. Either way, I’m a pretty lucky CPA to have as many friends as clients as I do. An amusing side effect of this is that I see their posts on social media and they see mine — sometimes I’ll be complaining about my hard day at work, and I have to think twice about who will see the post. Sometimes it happens the other way around… for example, the client who posts about hating QuickBooks or procrastinating on a job I need them to get done.

To go back to the initial post — I call it the Poetry of Numbers. How do you know which ones to trust? How can you identify patterns if your mechanisms are faulty? What to trust and what not to trust is a never-ending problem of bad data. As accountants, we try to put systems in place to make sure the numbers are reliable… to do so helps the client create and then read a story about their own business.

But when you see a story that doesn’t make sense, or your gut tells you it can’t be right, or you can’t find a reason for the storybook characters to do what they’re doing, then you have to ask a different set of questions, starting with, “how did this data get here? where did it come from? how was it generated? did systems or procedures change at some point?” Otherwise you’ll become overwhelmed by interpreting data and connecting it with reality.

I love this work of art and accompanying statement. It describes links that suggest order and yet imagery that defies meaning. The dreamlike surrealism, broken images and weird connections all contribute to the sense of being lost inside your own data, inside your systems, your head. It wrestles with trust.

Feeling very grateful to have clients who are able to illustrate — quite literally — the poetry inherent in the work we do.




Cooperatives, Education, Tips

NSAC Webinar 10/24: Co-op Internal Fraud Prevention

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A common thread I come up against in my work with small businesses and cooperatives is that my clients believe their companies are “too small” to be a victim of employee theft — or that their relationships with staff are “too tight” for anyone to do such a thing. However, and unfortunately, we see fraud committed just as, if not more frequently, at small businesses as we do large ones — often due to a lack of internal controls combined with the need for each employee and owner to wear many hats simultaneously (preventing division of labor and cross-checks that might otherwise exist).

In this upcoming National Society of Accountants for Cooperatives Co-op Learning Network webinar, Steve Dawson of the Dawson Forensic Group will explore first-person explanations of the why and how a fraud was committed, to help us all design appropriate internal controls to prevent these situations.

The majority of internal fraud is perpetrated by “truly decent people”, not evil people… and we all have decent people working at our cooperatives. Based on real interviews with “truly decent people” that have committed fraud, this session provides an eye-opening glimpse into the thought processes that can occur in the mind of the potential perpetrator from the identification of the “need”, to the devising of a “scheme”, to the “perpetration” of fraud. Most internal controls deal with dual authorizations and the like. However, armed with the knowledge of what goes on in the mind of the perpetrator, this session provides information regarding the implementation of specific cost-effective controls that actually speak to the mind of the perpetrator.

Register here: NSAC Cooperative Learning Network – The Golden Egg of Internal Fraud Prevention